Case Study: Vacco SAP SuccessFactors Implementation
Vacco Industries SAP SuccessFactors Implementation Case Study provides insight into how 3core Systems helped Automate and Digitizing HR Operations, Attract to Hire Processes at Vacco Industries. learn how we can help transformed your HR, Payroll and Talent operations with an end-to-end SAP SuccessFactors Full Suite Implementation
Key Vacco Talent Challenges
Disparate Talent Systems
Siloed applications for recruiting, job posting, and career site led to redundancy
Manual Data Entry
Paper-based onboarding and E-Verify compliance created manual errors
Errors and duplication
Manual data entry of new hires into payroll (ADP), causing errors and duplication.
Disconnected Recruiting & Onboarding
Hiring systems were not integrated with HRIS, resulting in redundancy and inefficiency
Disconnected workflows
Disconnected workflows resulted in delays and stalled hiring processes
Inconsistent User Experience
Fragmented systems, paper based processes caused poor user and admin experince
SAP SuccessFactors Solutions Deployed
SuccessFactors Recruiting
SAP SuccessFactors Implemented a unified global candidate profile, requisition template, multi-stage application workflow, offer approvals, compliance reporting, Interview Central, and integration with Onboarding
SuccessFactors Recruiting Marketing
SAP SuccessFactors Implemented Mobile-optimized branded career site with simplified applications, job-strategy pages, and real-time postings synced with Recruiting Management. Integrated with SuccessFactors’ job board network.
SuccessFactors Onboarding
Deployed paperless onboarding with digital forms, E-Verify, e-signatures, manager tasks, and a guided self-service portal. Seamless ATS-to-HRIS integration ensures accurate, efficient new-hire setup.
Integrations
Career Site → ATS → Onboarding: Applications move automatically from CSB to Recruiting, then hired data flows into Onboarding with E-Verify and e-signatures. Onboarding → Payroll: New-hire data transfers to ADP with nightly syncs updating SuccessFactors.
Security
Enabled secure, seamless access with SSO (AD + IAS/IPS), strengthened role-based permissions, and implemented protected data replication across EC, Payroll, Benefits, and third-party systems.
Reporting
Automated compliance reporting, delivered advanced analytics for HR/leadership, and ensured audit readiness with traceable workflows and monitoring.
Implementation Key Outcomes
15%-25% Improved productivity of new hires
Digitized onboarding, Pre Day 1 Access to Mentors, Peers, 30-60-90 Day Goals
20%-25% Reduced employee manual transactions
Mobile, self-service and automated workflow functionality to reduce manual transactions effort
20-25% Reduced Time to Fill
Assess employee potential to identify, develop, and retain the people needed to build a talent pipeline for critical roles
8%-12% Reduced Manager Time
Enabled managers visibility into individual, team, and company-wide success
10% to 20% Improved HR reporting and analytics
Delivered advanced analytics and ensured audit readiness with traceable workflows and monitoring.
10%-20% Improved Employee Engagement
Personalized UI, mobile approvals, continuous performance, recommended training & career path
Note: The overall potential benefits are estimates based on customer legacy systems, benchmarks and SAP solution capabilities
Author | Shyam Reganti
Shyam is an SAP Practice Lead at 3Core Systems, focused on helping organizations through every step of Digital Transformation Journey
Ready to digitize your HR processes like Vacco Industries? Contact 3Core Systems to learn how we can help streamline recruiting, onboarding, and payroll integration with SAP SuccessFactors.
Contact Us
3Core Systems is an SAP Silver Partner Providing System Integration, Consulting and Support Services. For Immediate help, please call (630) 748-8800
