Case Study: Vacco Industries
Vacco Industries SAP SuccessFactors Implementation Case Study provides insight into how 3core Systems helped Automate and Digitizing HR Operations, Attract to Hire Processes at Vacco Industries with SAP SuccessFactors.
Vacco Industries’ Key Challenges
For more than 70 years, VACCO has been serving the defense, space and commercial markets with extensive engineering experience and continuous collaboration. Vacco relied on fragmented systems and manual processes across its recruiting and onboarding lifecycle:
Siloed applications for recruiting, job posting, and career site management.
Paper-based onboarding with manual steps for compliance forms and E-Verify.
Lack of integration between recruitment, onboarding, and payroll systems.
Manual data entry of new hires into ADP payroll, resulting in errors and duplications.
Time delays in hiring cycles due to disconnected workflows.
Poor user and admin experience, leading to dissatisfaction and inefficiencies.
The cumulative effect was increased administrative burden, compliance risks, and slower talent acquisition.
SAP SuccessFactors Solutions Deployed
3Core Systems Implemented solutions below to turn challenges into business outcomes
One global candidate profile and requisition template.
Multi-stage job application process and candidate status pipelines.
Standard offer letter templates and automated approval workflows.
Built-in reporting for time-to-fill, applicant sources, and compliance tracking (OFCCP, Veterans Report).
Interview Central for panel evaluations and team-based recruiting.
Insight: Vacco eliminated inconsistent recruiting processes, reduced manual tracking, and gained transparency across requisitions and candidate pipelines.
Mobile-optimized, branded career site with responsive design.
Simplified candidate account creation and application experience.
Dedicated job strategy pages for employer branding.
Integration with SuccessFactors’ organic job board network (Indeed, Glassdoor, and others).
Real-time job postings synced with Recruiting Management.
Standard recruiting analytics for site traffic and application conversions.
Insight: This transformed Vacco’s career site into a true talent marketing platform — increasing applicant volume, improving candidate experience, and strengthening the company’s employment brand.
Paperless onboarding with digital compliance forms (I-9, W-4, state-specific).
Automated E-Verify integration.
E-signatures and manager task assignments.
New hire self-service portal with document uploads and guided tasks.
Insight: Vacco eliminated paper-driven onboarding, reduced compliance risk with automated E-Verify, and created a smooth new hire experience. HR teams saved significant time, while new employees became productive faster.
People profiles, org charts, and mobile access.
Role-based permissions and group configurations.
Reporting dashboards for HR insights.
Insight: By consolidating data into a single HR platform, Vacco improved security, gained real-time workforce visibility, and empowered managers with mobile-enabled access. This strengthened decision-making and reduced administrative overhead.
Career Site → Recruiting Management (ATS): Candidates apply via CSB; applications flow automatically into the ATS.
ATS → Onboarding: Hired candidate data transfers seamlessly into Onboarding 2.0 with no manual re-entry.
Onboarding → Compliance: Integrated with E-Verify and electronic signatures for automated verification and form submission.
Onboarding → Payroll (ADP): New hire records flow outbound to ADP payroll, while nightly sync keeps SuccessFactors updated with all employee records.
Result: Vacco achieved a single source of truth for candidate and employee data, eliminating silos and ensuring smooth handoffs between recruiting, onboarding, and payroll.
Before and After Implementing SAP SuccessFactors Solutions.
| Process Area | Before (Manual / Siloed) | After (Automated / Integrated) |
|---|---|---|
| Recruiting | Disconnected job postings, manual candidate tracking | Unified ATS with real-time job posting & pipeline visibility |
| Career Site | Static, hard-to-navigate, poor candidate experience | Mobile-friendly, branded site with analytics & job boards |
| Onboarding | Paper-based forms, manual E-Verify, compliance delays | Paperless onboarding, automated E-Verify, digital forms |
| Payroll Integration | Manual entry of new hires into ADP → errors & duplications | Seamless bi-directional integration with ADP |
| Compliance | Risk of errors and missed federal/state form updates | Automated compliance with W-4, I-9, state-specific forms |
| HR Reporting | Limited visibility, reactive tracking | Real-time dashboards and analytics for proactive decisions |
| User/Admin Experience | Frustrating, time-consuming, high dissatisfaction | Intuitive, mobile-enabled, faster processing, higher adoption |
Digitization
End-to-end digital recruiting and talent marketing. Paperless onboarding with e-signatures and automated compliance. Mobile-enabled HR for managers, recruiters, and employees.
Automation
Branded career site to attract and convert candidates. Integrated compliance through E-Verify and state/federal forms. Bi-directional payroll integration with ADP.
Business Impact
Reduced manual errors in new hire payroll setup. Faster hiring cycles with automated requisition and onboarding. Improved user and candidate experience, increasing offer acceptance.
Return on Investment
Stronger compliance through E-Verify and state/federal forms. Reduced penalties and fees. Significant HR time savings and reduction in operational costs.
Author | Shyam Reganti
Shyam is an SAP Practice Lead at 3Core Systems, focused on helping organizations through every step of Digital Transformation Journey
Ready to digitize your HR processes like Vacco Industries? Contact 3Core Systems to learn how we can help streamline recruiting, onboarding, and payroll integration with SAP SuccessFactors.
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